You can archive emails in Microsoft Outlook to help keep your inbox well-organized by storing essential, non-urgent messages out of sight. An archive button in your Outlook inbox's top menu lets you move the email into a folder accessible from the client dashboard. You can only archive emails from your inbox and not any other folder.
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Many email clients can archive old emails, and Microsoft Outlook is no exception. Archiving an email moves it from your inbox into a designated folder created by your email client, where it's easily accessible but out of sight. The feature helps you save the messages you might need without choosing between trashing them or a clogged inbox. The process of archiving an email in Outlook only takes a couple of clicks. Since archiving is meant to move emails from your inbox into your archive folder, you'll need to be logged in to your Outlook account and have your inbox open. You currently can't archive emails from other folders, such as your drafts or sent folders. If you want to clean up your inbox, here's how to archive an email on Outlook in four easy steps. Check out the products mentioned in this article: Apple Macbook Pro (From $1,299.00 at Apple)
Acer Chromebook 15 (From $358.99 at Staples) How to archive emails in a Microsoft Outlook inbox 1. Select the email in your inbox that you want to archive. 2. Click the "Archive" button located along the top menu bar of your inbox.
- To view archived emails, click on the "Archive" folder on the left side of your inbox.
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Summary List Placement I arrived at work on Monday to a daunting warning. My Gmail inbox...Summary List Placement I arrived at work on Monday to a daunting warning. My Gmail inbox had reached maximum capacity, and unless I did something about it, I'd no longer be able to send or receive emails. I'm generally an "inbox zero" kind of person, meaning I try to clear my email inbox out every day and let my inbox serve as a kind of to-do list. But when I get rid of emails, I generally archive them and rarely ever delete them. That means the emails are still available and accessible if I need to find them, but they don't clutter my inbox. One of the main reasons I love Gmail is that you can archive emails but still keep them forever. If I really wanted to, I could look back at email exchanges between my husband and me that we sent back when we were still "just friends." I can easily find emails I've received from my accountant and doctors. Things such as tickets, receipts, and itineraries are all still there. In other words, my Gmail archive serves as an accessible record of my life. But as I realized on Monday, there is a limit to that archive. And that limit is 15 GB. Monday morning, I was at 14.8 GB, or 99% of my limit. After that, you have to pay. The cheapest plan is $19.99 per year for 100 GB of space, and that seemed unnecessary considering how much garbage I have in my inbox. Read more: How to delete your Google search history on various web browsers You can see how much of your free storage you've used in the bottom left-hand corner of your Gmail inbox. If you've reached your max and need to clear out space quickly, you're going to want to find a way to delete emails en masse. The best way to do that is to set some parameters so you can delete emails you don't need anymore in bulk. Here's what I did: 1. I searched my inbox for "promotions" emails that are older than two years. Google already does a great job of grouping emails into helpful categories. The "promotions" category includes all those emails from services such as Groupon and retailers like J. Crew. I hardly ever open these emails because I get a ton of them, and I tell Gmail to filter them out of my primary inbox. I figured I'd never need to find these promotional emails again — especially the ones that are more than two years old. To run this search, copy and paste this text into the search field at the top of your inbox: category:promotions , older_than:2y 2. Click the "Select All" box, seen here. 3. Click "Select all conversations that match this search." 4. Then, click the trash-can icon. 5. Your work here isn't done. You still have to delete the emails from your trash. When you delete emails, Google saves them for 30 days in your trash. If you want to clear space in your Gmail, you need to make sure you delete these emails from your trash, like so: It might take some time for all of these emails to delete, but once you do it, you should see a big chunk of your free storage return. I deleted 40,000 emails and got my storage down to 11.68 GB. You can adjust your parameters to delete old newsletters and emails from social platforms, too. To delete newsletters that are more than two years old, copy and paste this text into your search bar: category:updates , older_than:2y And to do the same for emails from social platforms, like Facebook and LinkedIn, use this: category:social , older_than:2y Related coverage from How To Do Everything: Tech: How to add any email account to your iPhone How to optimize your Google account's security settings How to permanently delete your Google account (and save your data) How to clear the cache on a Google Chrome browser to make it run more efficiently SEE ALSO: How to change your Google password, or recover it if you've forgotten it Join the conversation about this story » NOW WATCH: I switched to Google Photos after using iCloud for 5 years and I'm never going back
You can block emails on AOL by adding the person who sent the email to your...You can block emails on AOL by adding the person who sent the email to your "Block Senders" list, or by marking the email as spam. If you're using AOL Mail on your computer, you can add emails to the Block Senders list through your settings menu. If you're using the AOL Mail mobile app, you can mark emails as spam, which will prevent those senders from getting to your inbox. Visit Business Insider's Tech Reference library for more stories. Like most email services, AOL gives you a way to block unwanted emails from cluttering your inbox. However, how you block senders depends upon whether you're using AOL Mail in a web browser or mobile app. In a browser, you can add unwanted email addresses to a list of blocked senders. In the mobile app, you can flag emails as spam, which will send any future messages from that sender to the Spam folder automatically. Here's how to block emails on AOL, via a browser on your Mac or PC, or the mobile app on your iPhone or Android device. Check out the products mentioned in this article: iPhone 11 (From $699.99 at Apple) Samsung Galaxy S10 (From $699.99 at Walmart) Apple Macbook Pro (From $1,299.00 at Apple) Acer Chromebook 15 (From $179.99 at Walmart) How to block emails on AOL in a web browser 1. Open AOL Mail in a browser and then click "Options" in the upper-right corner of the web page, just under your email address. 2. In the drop-down menu, choose "Mail Settings." 3. On the Mail Settings page, click "Block Senders," which you can find in the navigation pane on the left side of the screen. 4. Enter the email address of someone you want to block, and then press Enter or Return, or click the "+" to the right of the email address. Repeat that process for as many senders as you want to block. 5. When you're done, click "Save Settings." How to block emails on AOL in the mobile app 1. In the AOL mobile app, tap an email from a sender you want to block. 2. Tap the three-dot menu at the bottom-right of the screen and then tap "Mark as Spam." 3. Repeat this process for any other emails you want to block. Once you mark an email as spam, future emails from that sender should be deleted automatically. It'll also help AOL's algorithms catch more spam from other senders in the future. Related coverage from Tech Reference: How to change your AOL password or reset it if you've forgotten it How to mark all Gmail as read to clear up your inbox of unread emails How to forward email from a Yahoo Mail account to Gmail or other email services How to schedule send an email on Gmail on desktop or mobile, if you want to compose an email but schedule it to send at a later time How to find archived emails in Gmail in 2 simple ways on Mac or PC SEE ALSO: The best all-in-one PCs you can buy Join the conversation about this story » NOW WATCH: How waste is dealt with on the world's largest cruise ship
You can turn off Outlook notifications through the app's general settings if your notifications become distracting...You can turn off Outlook notifications through the app's general settings if your notifications become distracting or disruptive. Microsoft Outlook can generate desktop notifications whenever you receive a new message, but the feature is easy to disable. Visit Business Insider's Tech Reference library for more stories. Going back and forth between your work and email to make sure you're not missing any urgent messages can be tedious, not to mention disruptive. Microsoft Outlook takes away this stress through its desktop notification feature. Desktop notifications allow users to receive pop-up updates on their desktop when a new message arrives in their Outlook inbox, even if they don't have the email client open at the time. Desktop notifications can be helpful if you want to stay abreast of your messages, but don't want to check your inbox every couple of minutes. But even the updates can get distracting, so here's how to toggle off desktop notifications in Outlook. Check out the products mentioned in this article: Apple Macbook Pro (From $1,299.00 at Apple) Acer Chromebook 15 (From $358.99 at Staples) How to turn off Outlook notifications 1. With your Outlook desktop inbox open, click on the gear icon in the upper right corner of your screen. 2. Choose "View all Outlook settings." 3. Click on "General" in the column on the far-left. 4. Select "Notifications." 5. Scroll down to the "Desktop Notifications" section. If your Outlook notifications are on, the slider next to "Send me browser notifications when a message arrives" will appear blue and white. 6. Click the "Send me browser notifications when a message arrives" toggle. When the slider appears white and gray, your Outlook notifications are off. Related coverage from Tech Reference: How to share your Outlook calendar with others to coordinate events, meetings, and more How to schedule an email in Microsoft Outlook on your PC or Mac computer How to change your time zone in Outlook to correspond to local time How to export contacts from Outlook to backup your contact information, or add it to other programs How to add Zoom to your Outlook account to video conference with your contacts Join the conversation about this story » NOW WATCH: Why Pikes Peak is the most dangerous racetrack in America